Guidelines for Use of Museum Facilities FOOD AND DRINK Catering arrangements are the responsibility of the sponsor of the event. To protect artworks, restrictions include: - Only caterers approved by the Museum can be used for an event. The Development Department will provide sponsor with a list of approved caterers familiar with Museum facilities and sensitive to Museum restrictions. - The designated caterer, or his/her representative, must visit the Museum and meet with the Development Department staff no less than one week prior to the event. - The menu must be approved in advance by the Museum. - Set up and clean up of food, beverages, catering and rented equipment, are the responsibility of the sponsor. All food and beverages must be removed from the Museum building immediately following the event.  Because the Museum does not have kitchen facilities, cooking is not permitted in the Museum building. No open gas, sterno or candle flames may be used in the Museum building. - Food may be heated by microwave, heated bins or another method provided by the caterer and approved in advance by the Museum. The capacity of electrical outlets in the Museum is limited. All circuits in the Museum are 15 amps. - Food and beverages must remain within the areas specified in advance by the Development Department staff, customarily in galleries where art is not installed. - No smoking is permitted in the Museum building. - No alcohol is allowed outside of the Museum building unless with express written consent of the New York City Department of Parks and Recreation. EQUIPMENT Tables, chairs and extensive audiovisual equipment are not provided by the Museum. The sponsor is responsible for appropriate arrangements for delivery/pick-up, which must occur under the supervision of Museum personnel. The sponsor must notify the Development Department of the schedule of delivery/pick-up at least 48 hours in advance. - Audiovisual equipment needs must be coordinated with the Development Department no less than seven (7) days prior to the event. - Space limitations do not permit seated dinner dances. - The Museum is not equipped with a piano or proscenium stage.     INSURANCE The sponsor must provide for comprehensive liability insurance in the amount of $1,000,000, naming the Queens Museum of Art as an additional insured.  A certificate of insurance for such an event must be furnished to the Museum no less than seven (7) days prior to the event. PUBLICITY In printed publicity for the event, any information regarding the Museum, its exhibits or programs must be approved by the Museum's Executive Director prior to printing and distribution of publicity. Reference to the Museum, which is limited to its location (name, address, and directions), does not require approval. MUSEUM SERVICES Tours of the Museum exhibitions or special lectures may be arranged. If requested, the Museum Gift Shop may be open during an event, at the discretion of the Museum. PHOTOGRAPHY POLICY Because works of art are damaged by exposure to light, photography with flash or flood lamps is limited to certain areas of the Museum. Plans for photography and its location must be approved in advance of the event.